General Policies & Compliance

University Policies

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  • University Policies

    Name Description Status Source
    Academic Honor Code and Honor System Required Academic Honor Code and Honor System.pdf
    Acceptable Use Policies for Information Technology Required Acceptable Use Policies for Information Technology.pdf
    Alcohol Policy Required Alcohol Policy.pdf
    Alcohol Reimbursement Policy Required Alcohol Reimbursement Policy.pdf
    Amendments to General University Policies Required Amendments to General University Policies.pdf
    Annunciation Monastery Property and Grounds Required Annunciation Monastery Property and Grounds.pdf
    Asset Management Policy for Information Technology Equipment and Software Required Asset Management Policy for Information Technology Equipment and Software.pdf
    Authorized and Unauthorized Representation of the University Required Authorized and Unauthorized Representation of the University.pdf
    Campus Security Report Required Campus Security Report.pdf
    Classroom and Public Space Standards Required Classroom and Public Space Standards.pdf
    Collections, Write-Offs, and Allowances for Doubtful Accounts Required Collections, Write-Offs, and Allowances for Doubtful Accounts.pdf
    Communication of Official University Business Required Communication of Official University Business.pdf
    Compensation for Weather-Related Closures Required Compensation for Weather-Related Closures.pdf
    Conferral of Posthumous Degrees Required Conferral of Posthumous Degrees.pdf
    Copyright Infringement Required Copyright Infringement.pdf
    Demonstrations Policy Required Demonstrations Policy.pdf
    Disability-related Accommodations for Visitors Required Disability-related Accomodations for Visitors.pdf
    Discrimination and Harassment Policy Required Discrimination_and_Harassment_Policy.pdf
    Drug Free Schools Policy Required Drug Free Schools Policy.pdf
    Drug-Free Workplace Required Drug-Free Workplace.pdf
    Events Policy Required Events_Policy.pdf
    External Food and Beverage Policy Required External Food and Beverage Policy.pdf
    Faculty Qualifications Policy Required Faculty Qualifications Policy.pdf
    Free Speech Policy Required Free Speech Policy.pdf
    Fundraising Policy Required Fundraising Policy.pdf
    Housing Accommodation Policy Required Housing Accomodation Policy 02052025.pdf
    Identity Theft Red Flag Policy Required Identity Theft Red Flag Policy.pdf
    Inclement Weather Policy Required Inclement Weather Policy 12102025.pdf
    Infant Friendly Resources Required Infant Friendly Resources.pdf
    Intellectual Property Policy Required Intellectual Property Policy.pdf
    Internal Hiring Policy Required Internal Hiring Policy.pdf
    Leftover Food Policy Required Leftover_Food_Policy.pdf
    Liturgy and Prayer Required Liturgy and Prayer.pdf
    Marketing and Advertisement Policy Required Marketing and Advertisement Policy .pdf
    Office Standards Required Office Standards.pdf
    Parking and Traffic Safety Policy Required Parking and Traffic Safety Policy.pdf
    Policy Enforcement Required Policy Enforcement.pdf
    Political Activities Policy Required Political Activities Policy.pdf
    Posting Policy Required Posting Policy.pdf
    Safe Driver Policy Required Safe Driver Policy.pdf
    Salary Adjustment Policy Required Salary Adjustment Policy.pdf
    Social Media Related Policies Required Social Media Related Policies.pdf
    Speakers Policy Required Speakers Policy.pdf
    Student Account Policy Required Student Account Policy.pdf
    Title IX Sex Nondiscrimination and Related Policies

     (grievances, fair treatment, hazing, retaliation, relationships, nondiscrimination, and whistleblower policies, etc.)

     

    As a Christian, Catholic, and Benedictine community, the University of Mary is wholly committed to upholding and defending the dignity of every human person as created in the image and likeness of God. Those who experience unfair treatment or unjust discrimination within the community of the University of Mary are especially worthy of the University’s care and concern.

     

    In accord with its mission, the University of Mary also upholds and enforces applicable requirements of civil law.

     

    Policies and procedures are in place whereby those claiming wrongdoing can bring information forward and those accused of wrongdoing are able to respond.

     

    Please visit www.umary.edu/dignity, where all of these policies and procedures are housed and explained.

     

         		Required Title IX Compliance and Related Policies.pdf
    Tobacco Free Policy Required Tobacco Free Policy.pdf
    Travel, Conference, & Business Reimbursement Policy Required Travel, Conference, & Business Reimbursement Policy.pdf
    University of Mary Clinic Required University of Mary Clinic.pdf
    Weapons, Fireworks, Explosives, and Ammunition Policy Required Weapons, Fireworks, Explosives, and Ammunition Policy.pdf
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  • Administrative Policies

    Name Description Status Source
    Accounting Academy Voluntary Withdrawal Administrative Policy Required Accounting Academy Voluntary Withdrawal Administrative Policy.pdf
    Adjustments for Outside Assistance Administrative Policy Required Adjustments for Outside Assistance Administrative Policy.pdf
    Asset Management Standard for Information Technology Equipment and Software Administrative Policy Required Asset Management Standard for Information Technology Equipment and Software Administrative Policy.pdf
    Cancellation and Withdrawal Refund Administrative Policy Required Cancellation and Withdrawal Refund Administrative Policy.pdf
    Caring for Students Administrative Policy Required Caring for Students Administrative Policy.pdf
    Catering Administrative Policy Required Catering Administrative Policy.pdf
    Consortium Agreement Administrative Policy Required Consortium Agreement Administrative Policy.pdf
    Course Add-Drop Student Accounts Administrative Policy Required Course Add-Drop Student Accounts Administrative Policy.pdf
    Credit Card Administrative Policy and Agreement Required Credit Card Administrative Policy and Agreement.pdf
    Credit-Bearing Courses Tuition Administrative Policy Required Credit-Bearing Courses Tuition Administrative Policy.pdf
    Data Affecting Student Charges Administrative Policy Required Data Affecting Student Charges Administrative Policy.pdf
    Elementary Education Academy Voluntary Withdrawal Administrative Policy Required Elementary Education Academy Voluntary Withdrawal Administrative Policy.pdf
    Gift Certificate and Gift Card Administrative Policy Required Gift Certificate and Gift Card Administrative Policy.pdf
    Grants Administrative Policy Required Grants Administrative Policy.pdf
    Nursing Academy Voluntary Withdrawal Administrative Policy Required Nursing Academy Voluntary Withdrawal Administrative Policy.pdf
    Recruiting Expense Administrative Policy Required Recruiting Expense Administrative Policy.pdf
    Reimbursement for Moving Expenses Administrative Policy Required Reimbursement for Moving Expenses Administrative Policy.pdf
    Three-Tier Policy and Protocol Governance Structure Administrative Policy Required Three-Tier Policy and Protocol Governance Structure Administrative Policy.pdf
    Timing of Schedule of Reduction (SOR) and Loan Recalculation Administrative Policy Required Timing of Schedule of Reduction (SOR) and Loan Recalculation Administrative Policy.pdf
    Wedding Administrative Policy Required Wedding Administrative Policy.pdf
    Withdrawal Student Accounts Administrative Policy Required Withdrawal Student Accounts Administrative Policy.pdf
    While focused on a reorder icon, press the Enter key or spacebar to "select" the icon. While a reorder icon is selected, pressing the up and down arrows will change the order of the selected item within the list. Pressing Enter key or spacebar again will drop the selected item at that location in the list.
While focused on a reorder icon, press the Enter key or spacebar to "select" the icon. While a reorder icon is selected, pressing the up and down arrows will change the order of the selected item within the list. Pressing Enter key or spacebar again will drop the selected item at that location in the list.
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University Catalog

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Compliance Materials

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GDPR Information

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GDPR Information

Online Privacy Statement (European Union Students or Citizens)

Personal Data

Under the European Union’s General Data Protection Regulation (GDPR), Article 4, (1), personal data is defined as:

“...any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.”

How do we use your information?

This privacy notice tells you how we, the University of Mary, will collect and use your personal data for matriculation at the University.

Why does the University of Mary need to collect and store personal data?

In order for us to provide you with educational services, we need to collect personal data for governmental and accreditation compliance or reporting, enrollment, housing, dining services, etc. In any event, we are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy. In terms of being contacted for marketing purposes, the University of Mary would contact you for additional consent.

Will the University of Mary share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to the University of Mary in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details secure, and to use them only to fulfill the service they provide you on our behalf. When they no longer need your data to fulfill this service, they will dispose of the details in line with the University of Mary’s procedures. If we wish to pass your sensitive personal data onto a third party, we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

How will the University of Mary use the personal data it collects about me?

The University of Mary will process (collect, store, and use) the information you provide in a manner compatible with the European Union’s General Data Protection Regulation (GDPR). We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. The University of Mary is required to retain certain information in accordance with applicable governmental laws, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific accreditation and business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will the University of Mary contact me?

Our aim is not to be intrusive, and we endeavor not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimize the risk of unauthorized access or disclosure.

Can I find out the personal data that the organization holds about me?

The University of Mary, at your request, can confirm what information we hold about you and how it is processed. If the University of Mary does hold personal data about you, you may request the following information:

  • Identity and the contact details of the person or organization that has determined how and why to process your data. In some cases, this will be a representative in the European Union.
  • Contact details of the data protection officer, where applicable.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of the University of Mary or a third party, information about those interests.
  • The categories of personal data collected, stored, and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • If we intend to transfer the personal data to a third country or international organization, information about how we ensure this is done securely. The European Union has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority.
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?

The University of Mary accepts the following forms of ID when information on your personal data is requested:

  • Passport, birth certificate, or state- or federal-government-issued identification, i.e., driver's license, identity card.